Create an event

Create an event to bring members together at a set time, online, in person, or both (hybrid). Every event belongs to a space. Members can RSVP, get reminders, and add it to their calendar.

Who can do this: Community owners and admins, and the space's admins and moderators. Members can create events in a space when Allow members to create events is on. · Where: Web and the iOS and Android apps. · Plan: Events depend on your platform plan, and must be turned on in the space.

Before you create an event

• Events must be turned on in the host space. See Turn on events and live streaming in a space. Chat Spaces can't host events.
• If your platform plan doesn't include events, the event form shows "Events aren't available on this plan", and event buttons are hidden.

Open the event form

On the web, start from any of these:

• Events page: click Events in the main navigation, then click + (Create Event). You'll choose the host space in the form. Only spaces where you can create events are listed.
• A space: open the space's Events tab and click Create Event.
• A space's Manage panel: click Events, then Create Event.
• Admin console: community owners and admins can go to Admin → Content → Events and click Create event to create an event in any space.

In the app: tap + on the Events screen, or open a space's Manage space → Events and tap New.

Fill in the event details

1. Optionally add a cover image.
2. Enter a title (up to 100 characters).
3. Under Schedule, set the Start and End date and time, and the time zone. The form starts with the next full hour, a one-hour duration, and your browser's time zone. Attendees see both their local time and the event's time zone. The start time must be in the future.
4. Under Join Method & Host, choose the Event Type: In-person, Online, or Hybrid. If you started from the Events page, choose the Host Space.
5. Add where people meet:
   • In-person and hybrid events: under In-person location, click Add Location and search for the place.
   • Online and hybrid events: under Meeting URL, click Add Online Link, paste the link (for example, a Zoom or Google Meet link), and click Save Link.
6. Write a Description, such as the agenda, who should join, and what to prepare.
7. Under Additional Settings, optionally set Capacity, Guests per attendee, an External Link, and Co-hosts. Co-hosts can manage the event and see the attendee list, but can't delete it.
8. Leave Also post to the space feed on if you want the event to appear in the space's feed, where members can discuss it.
9. Click Create Event.

The event is published right away. There's no draft option. If the form says "Events in this space are reviewed before they go live.", the event waits for approval first.

In the app, the same fields appear on the New event screen. Tap Create event to publish.

Set an event's capacity and waitlist

Leave Capacity empty for an unlimited event. When you set a capacity and the event fills up, members see Join waitlist instead of RSVPing, and new registrations go to the waitlist automatically. Guests that attendees bring count toward capacity. When an attendee cancels, the next person on the waitlist is usually moved in and notified. As the host, you're notified when the event is full.

You can't lower the capacity below the number of seats already taken. See Manage RSVPs, capacity, and attendees.

Host an online event as a live session in Mateflow

Instead of an outside meeting link, you can host the event in Mateflow as a live room or webinar. Schedule a live session in the same space and pick the event under Link an event (optional). The event page then shows Watch live while you're live and Watch replay afterward, if the session was recorded. See Go live: stream to your community.

Make an event repeat

To create a series, turn on Make recurring in the form, choose the Frequency (Weekly, Every 2 weeks, or Monthly), and set when the series ends. In the app, turn on Repeat this event. See Run a recurring event series.

What members see after you create an event

The event appears in the space's Events tab and on the Events page, and in the space's feed if you kept Also post to the space feed on. Members respond with Attending, Maybe, or Not going (in the app: Going, Maybe, or Pass), set a reminder under Remind me before, and use Add to calendar. See Attend events and RSVP.

Edit, cancel, or delete an event

Open the event and click Manage event. Use Edit on the Overview tab to change details, or Use as template to copy the event. Use Attendees, Check-in, and Announcements to run the event, and Danger Zone to Cancel event (attendees are notified) or Delete event.

Related articles

• Turn on events and live streaming in a space
• Manage RSVPs, capacity, and attendees
• Run a recurring event series
• Attend events and RSVP